Here is the way I do it and it takes all the workload out of it. I buy Home Warranty, not just for the purpose of reducing the cost, but the convenience, once something break, I don't have to find a proper contractor and do all the work. I just go their website, fill a form and put my tenant number in there. nothing else for me to do.

I haven't been to my property in 2 years(probably not the greatest idea though)