The biggest storage (also the longest term) is Trello. I have a board with many "lists" in Trello term. Some examples:
- Learning
- Software development
- Home (repairs, improvements, etc.)
- Physical organization*
- Digital organization*
etc.
*: Having lots of data and items create its own mess.
However, the most important four lists in my Trello board are
- ToDo (what I've decided to do next, when task at hand finishes.)
- In Progress (What I'm working on).
- Done
- Cancelled (Sometimes problem solves itself or you change your mind or else).
Using Trello effectively is the key. All the research about a task is under that Task's card. All the documents, all the links, everything. When the task gets rolling, all documentation is moved to its own Evernote notebook and stored forever. The documentation evolves there and gets more useful over time. Another useful tool for this task is Zim wiki. It's arguably more useful, but running it on Mac is a problem for me (I don't like Homebrew).
Trello is updated weekly. New ideas are added, maybe some are cancelled. Completed ones moved to appropriate places, etc. It takes 10 to 15 minutes.
For daily tasks, I have a notebook. I write every night the next day's tasks. I have some implicit categories in it. Office, academic and personal. Incomplete tasks repeated the next day. It's like a bullet journal, but it's not.
This creates a big picture for me. I don't need to remember anything, can see my backlogs, remember what I'm working on and see how far I progressed. Writing daily tasks keep me motivated. Updating Trello also keeps me motivated and on track.
For allocating time, I have two tools. Google calendar and Pomodoro technique [0]. All my fixed tasks (like social stuff, meetings, etc.) are in my calendar. I generally decide to work on some project the night before.
When I'm working on the task, I track time with Pomodoro, so it keeps me motivated. 4-5 Pomodoros are sufficient for me to produce meaningful work. I generally use the last one to update progress and documentation, and end the day.
Hope this helps, please ask any questions you may have in your mind.
I also like the pomodoro technique but i have a hard time choosing a good looking app. I came across mater from Jason Long [1] but it still need some work under the hood. It is based on Electron.
Which OS are you using? I'm using Be Focused Pro on iOS and macOS. It's a paid application, but it's very refined and can hold nice statistics.
I tracked my progress when I was writing my Ph.D. dissertation, and it helped me tremendously. I can even see the "end crunch" on the statistics, which is very satisfying.
Last, but not the least, macOS and iOS version synchronizes, so when I use my Linux workstation, use the iOS version to keep track of time.
The biggest storage (also the longest term) is Trello. I have a board with many "lists" in Trello term. Some examples:
However, the most important four lists in my Trello board are Using Trello effectively is the key. All the research about a task is under that Task's card. All the documents, all the links, everything. When the task gets rolling, all documentation is moved to its own Evernote notebook and stored forever. The documentation evolves there and gets more useful over time. Another useful tool for this task is Zim wiki. It's arguably more useful, but running it on Mac is a problem for me (I don't like Homebrew).Trello is updated weekly. New ideas are added, maybe some are cancelled. Completed ones moved to appropriate places, etc. It takes 10 to 15 minutes.
For daily tasks, I have a notebook. I write every night the next day's tasks. I have some implicit categories in it. Office, academic and personal. Incomplete tasks repeated the next day. It's like a bullet journal, but it's not.
This creates a big picture for me. I don't need to remember anything, can see my backlogs, remember what I'm working on and see how far I progressed. Writing daily tasks keep me motivated. Updating Trello also keeps me motivated and on track.
For allocating time, I have two tools. Google calendar and Pomodoro technique [0]. All my fixed tasks (like social stuff, meetings, etc.) are in my calendar. I generally decide to work on some project the night before.
When I'm working on the task, I track time with Pomodoro, so it keeps me motivated. 4-5 Pomodoros are sufficient for me to produce meaningful work. I generally use the last one to update progress and documentation, and end the day.
Hope this helps, please ask any questions you may have in your mind.
[0]: https://francescocirillo.com/pages/pomodoro-technique