Great question. Here are some answer and again, this what works FOR ME.
inbox/collection: everytime I think of something i add it to my tool's inbox (omnifocus), so if we are talking and you mention a book or movie, i would hit a shortcut (or on my phone) and enter "watch american history x" done...
process: once a day, I would go through my inbox and categroize stuff... takes very little time... so the movie might go into my "movies to watch" project. implement signup page might go into my "App x project" etc... I usually add context as well so "call Joe about insurance" will have a "phone" context
review: this was the MOST important step in my process. I review my projects once a week on friday and make sure i don't forget anything. I have a recurring task to remind me to do a weekly review. This step was essentially the biggest improvement I did in my process. Omnifocus makes it easy because I can set when i want to review each process... so my "books to read" project is reviewed once a month but my "launch taskorami" project is once a week, etc...
Answers:
- I add some habits like workout every other day, or pray/meditate in the am, but i don't go crazy and add "brush teeth", "wipe butt", etc...
- projects = something with multiple tasks or longer duration e.g. "baby proof house" with tasks like research cabinet proofing, outlet proofing, padding for table corners, buy gates for stairs, door handle proofing, CO sensor, etc... but sometime i don't turn things into a project so "replace sink", i will probably just add multiple tasks instead of a project like "find plumber", "buy sink" and so on.
- the large projects get reviewed during my weekly review so i get to skim through the tasks and priortize accordingly.
- for half-backed ideas i have several "reference projects" such as "movies to watch" "startup ideas" "places to visit" "open source ideas" "things to checkout" "blog posts ideas" and I usually set these projects to be reviewed once a month or even more.
The key is, it's a pretty flexible system, you just need to find what works for you. and like i said, you can use pen and paper a thousand other online tools - my favorite is omnifocus
Tool:
I use omnifocus and I love it but the one thing I hate about omnifocus is that it is mac and iphone only which is the reason i built taskorami.com - it's in private beta but I haven't really worked on it for a while - been busy with baby twins. You can check it out and use the invitation code "vip" to signup (private link: https://taskorami.firebaseapp.com/a/) . It's built on ember and firebase and has a responsive/mobile site but no native apps.
PS: sorry for typos and bad grammar - too tired to edit :)
inbox/collection: everytime I think of something i add it to my tool's inbox (omnifocus), so if we are talking and you mention a book or movie, i would hit a shortcut (or on my phone) and enter "watch american history x" done...
process: once a day, I would go through my inbox and categroize stuff... takes very little time... so the movie might go into my "movies to watch" project. implement signup page might go into my "App x project" etc... I usually add context as well so "call Joe about insurance" will have a "phone" context
review: this was the MOST important step in my process. I review my projects once a week on friday and make sure i don't forget anything. I have a recurring task to remind me to do a weekly review. This step was essentially the biggest improvement I did in my process. Omnifocus makes it easy because I can set when i want to review each process... so my "books to read" project is reviewed once a month but my "launch taskorami" project is once a week, etc...
Answers:
- I add some habits like workout every other day, or pray/meditate in the am, but i don't go crazy and add "brush teeth", "wipe butt", etc... - projects = something with multiple tasks or longer duration e.g. "baby proof house" with tasks like research cabinet proofing, outlet proofing, padding for table corners, buy gates for stairs, door handle proofing, CO sensor, etc... but sometime i don't turn things into a project so "replace sink", i will probably just add multiple tasks instead of a project like "find plumber", "buy sink" and so on. - the large projects get reviewed during my weekly review so i get to skim through the tasks and priortize accordingly. - for half-backed ideas i have several "reference projects" such as "movies to watch" "startup ideas" "places to visit" "open source ideas" "things to checkout" "blog posts ideas" and I usually set these projects to be reviewed once a month or even more.
The key is, it's a pretty flexible system, you just need to find what works for you. and like i said, you can use pen and paper a thousand other online tools - my favorite is omnifocus
Tool: I use omnifocus and I love it but the one thing I hate about omnifocus is that it is mac and iphone only which is the reason i built taskorami.com - it's in private beta but I haven't really worked on it for a while - been busy with baby twins. You can check it out and use the invitation code "vip" to signup (private link: https://taskorami.firebaseapp.com/a/) . It's built on ember and firebase and has a responsive/mobile site but no native apps.
PS: sorry for typos and bad grammar - too tired to edit :)